How to Ensure Great Customer Satisfaction in Construction

It can be easy to assume that customer satisfaction in construction is a simple equation: deliver the project a client requested, relatively on time and within budget. This is certainly a core part of customer satisfaction, but there can be a lot more to it.

If you want to run a successful construction business of any size, your public perception is vital. The foundation of this is your customer satisfaction, and good construction customer service can make or break a business.

The Vital Role of Customer Satisfaction in Maintaining a Successful Construction Business

The importance of customer satisfaction in construction cannot be understated. 

Completing projects on time and within budget is always important for growth. Equally as important is ensuring that your clients are delighted with the result, which is crucial for sustained growth, positive word-of-mouth referrals, and online reviews. 

It’s also important not just for gaining new clients, but also for retaining previous ones, especially given that four out of five projects at high-trust construction companies are for repeat clients. If you need a renovation one year and an extension the next, why use a new construction company if the first one was so good?

Satisfied clients are more likely to become repeat customers, leading to a steady stream of business, and great customer satisfaction is an asset to construction companies of all sizes.

If you’re a small, local business, then the fact that word-of-mouth recommendations are trusted by 88% of people is great news. And, in an age where 81% of people check online reviews and testimonials before buying a product or service, happy clients can serve as invaluable ambassadors, attracting new opportunities and clients to a construction firm.

As the figure below illustrates, customers evaluate the performance of contractors based on three key comparisons, each influencing overall customer satisfaction:

• Comparing the quality of the work with both the customer's expectations and the adjusted goals for the project.
  
  
• Comparing the quality of the construction process with the experiences that unfold during its execution.
  
  
• Comparing the alignment between the customer's initial expectations and their actual experiences.
  
  

High levels of customer satisfaction can also mitigate potential disputes and conflicts during a project. Clear communication, transparency, and meeting or surpassing expectations contribute to a positive working relationship between the construction company and its clients. This, in turn, fosters a collaborative environment, paving the way for successful projects.

Key Factors for Achieving Customer Satisfaction in Construction

There are many ways to achieve excellent customer satisfaction, and most strategies go hand-in-hand with improving other areas of your construction business. Ensure that the key elements below are executed to the best of your ability to achieve great customer satisfaction:

Effective communication

Transparent and open communication is the cornerstone of any successful construction project. Regular updates on project progress, potential delays, and changes in plans help manage client expectations. 

Utilizing communication tools, such as construction communication software with built-in approval features ensures that clients are informed at every stage of the construction process.

Quality workmanship

Delivering high-quality work is non-negotiable in the construction industry. Employing skilled professionals, adhering to industry standards, and utilizing premium materials contribute to the longevity and durability of your project.

Timely project completion

Construction projects that finish on schedule are a rarity, with delays significantly contributing to negative customer experiences. Being able to accurately assess your actual time vs estimated time, as well as manage your tasks effectively can help reduce schedule overruns. 

Utilizing task management tools and all-in-one construction software that assists in scheduling, resource allocation, and deadline tracking is crucial for ensuring timely completion.

Post-project support

Just as important as the preconstruction phase, providing support and assistance even after project completion is often the most forgotten step. Clients typically don’t write glowing reviews of your business or tell their friends how good you are while the project is still ongoing - they do it once it’s finished!

Giving extra support after completion goes a long way in building lasting relationships with clients. Unfortunately, post-project and proactive personal care are frequently overlooked. This can be mitigated by scheduling regular calls and check-ups with the customer at specific intervals.

By offering maintenance services, warranties, and being readily available for any issues that may arise post-construction, you can showcase a commitment to customer satisfaction.

The Role of Technology in Managing Customer Expectations and Feedback

Efficiency in construction is key, and the use of the right technology can boost efficiency in almost every area of your construction business. The integration of software streamlines processes, enhances communication, and allows for a more efficient construction workflow. 

Great client satisfaction in essence has two parts - being able to communicate effectively with your clients throughout the project, and running an efficient, high-performing business that can deliver quality work on time and on budget. Here's how technology plays a crucial role in helping you achieve this:

1. Task Management Software: Task management software, such as Buildbite, helps construction companies streamline their operations. By centralizing communication and task management, they facilitate collaboration and improve time and cost efficiency. They also ensure that all relevant parties, from contractors to clients, are kept in the loop. By providing real-time updates, these platforms enhance transparency and enable clients to monitor the project's status, fostering trust and satisfaction.
2. Building Information Modeling (BIM): BIM software like Autodesk Revit allows construction professionals to create detailed 3D models of a project, offering a comprehensive view of the design and construction phases. This allows clients to visualize the end product, make informed decisions, and provide feedback before construction even begins, reducing the likelihood of misunderstandings and ensuring alignment with their expectations.
3. Customer Relationship Management (CRM) software: CRM tools like Salesforce for Construction centralize client information, interactions, and feedback. This enables construction companies to tailor their services to individual client needs, anticipate preferences, and address concerns promptly.

Knowing What You’re Working With - Data Collection and Analysis in Construction

In the construction industry, gathering data on client satisfaction can sometimes feel like admin work. A default survey, rating out of 10, or customer satisfaction questionnaire in the construction industry is common.

But knowing what your clients think of you requires more than a simple survey at the end of the project. And it’s just as important to customer satisfaction as every other step already discussed.

Like any other industry, analyzing customer satisfaction and quality in construction is pivotal for ensuring you can effectively adapt and evolve to achieve sustained success. 

Client satisfaction surveys and project evaluations provide invaluable insights into evolving client needs, guiding construction companies in refining processes and customizing services. 

This data-driven approach not only identifies areas for improvement but also allows firms to track performance trends, benchmark against industry standards, and foster positive client relationships, thereby securing a competitive edge.

3 Examples of Construction Software for Enhanced Customer Satisfaction

Given the broad range of ways to improve and enhance customer satisfaction, there are many different apps and software that can help you. 

Here are three of the best apps for enhancing your customer satisfaction, each providing a different solution to the challenges of maintaining good client satisfaction:

Buildbite 

Buildbite transforms how construction businesses manage and execute their tasks on the construction site, optimizing project efficiency and cost-effectiveness. Through easy-to-use, effective task management tools and real-time, centralized communication channels, you can streamline your business operations.

Using Buildbite’s tools allows you to ensure projects are delivered quickly and efficiently, without sacrificing quality. This will help your cash flow management and enhance customer satisfaction by involving them throughout the project. Customers feel involved and empowered when they can actively participate in the construction process.

Keep customers informed about project updates, timelines, and milestones. This creates trust and demonstrates professionalism.

Salesforce for Construction

Salesforce for Construction is a CRM solution tailored for the construction industry. It centralizes client information, facilitates communication, and helps construction companies personalize their services. 

Autodesk Revit

Autodesk Revit is a BIM software that enables clients to visualize the project in detail before construction begins. By creating 3D models and simulations, clients can provide feedback, make design decisions, and have a clear understanding of the intended outcome.

Conclusion - What Is the Ultimate Method for Maintaining High Customer Satisfaction?

There is no single, ultimate path to gaining that elusive high customer satisfaction. 

Keeping a balance of clear, consistent communication, good task management within the project, and delivering on what was promised will stand any construction business in good stead to gain a positive reputation.

Just like you, Buildbite is dedicated to maintaining high customer satisfaction. That’s why we work hard to ensure our app provides you with flexible tools and features that are perfect for anyone in the construction industry, regardless of specialty or role. 

With all the tools needed for time management, document organization, task management, communication and collaboration, Buildbite offers a comprehensive app to streamline your business operations, allowing you to keep clients happy by always delivering what your construction business is truly capable of.

You can try our free trial to find out exactly how Buildbite can help you and your construction business.