Best Facility Management Software: Top 14 Picks in 2025

You're probably here because:

• Your team uses task lists and paper forms, so jobs fall through the cracks and technicians waste hours on repeats.
  
  
• You lack real-time visibility into shifts and assets, so prioritising urgent work is a guessing game.
  
  
• Reactive maintenance is driving up repair costs and shortening equipment life.

When you start searching for a solution, you hit review sites and long vendor lists that don’t map to those problems.

To choose software that actually helps, prioritise features that solve your daily headaches:

• Real-time task & maintenance management — assign, schedule, and track jobs live so you stop duplicate work and respond faster to outages.
  
  
• Mobile field reporting — let technicians upload photos, close jobs, and receive instructions from any device to eliminate paperwork delays.
  
  
• Real-time communication & document sharing — direct messaging between field staff and the office reduces handoffs and speeds diagnosis.
  
  
• Centralised dashboards & asset records — see asset history, current condition, and backlog in one view so you can plan preventative maintenance and control budgets.
  
  

When evaluating options, businesses typically fall into one of three needs:

• Real-time field communication and collaboration
  
  
• General facility task management with computer-assisted facilities management (CAFM) software
  
  
• Maintenance-focused management with computer maintenance management system (CMMS)

In this roundup, I’ve categorized the best facility management applications according to their strongest areas of functionality. If a tool fits into multiple categories, I’ve focused on the features that stand out the most.

What is the best facility management software?

Real-Time Field Communication and Collaboration Software

1. Buildbite
2. UpKeep
3. Wayleadr
4. Procore
5. Facilio

1. Buildbite

Buildbite is built for facility managers and technicians who are tired of chasing paper forms, communicating through WhatsApp threads, and reacting to costly breakdowns.

It combines live task tracking, mobile field reporting, centralized asset records, and instant communication into one simple app that reduces repeat visits, lowers repair costs, and prevents unnecessary downtime.

Here’s how Buildbite keeps your jobs, people, and costs under control:

Stop duplicate visits and fix urgent issues first

Assign, schedule, and track jobs live with Buildbite’s central dashboard, break large jobs into phases, and get notifications when milestones slip.

Field teams see priorities in real time, so managers can: 

• reroute resources fast
  
  
• reduce repeat work
  
  
• cut emergency repair costs
  
  

Technicians close jobs from their phones

Upload photos, attach signed checks, add comments, and mark completed tasks for instant approval.

Mobile-first design means minimal training and higher adoption, so maintenance data is consistent, audits are indisputable, and managers get immediate evidence to approve invoices and avoid billing disputes.

Keep communication tied to the job

Buildbite’s task-specific chat and centralized documents replace scattered WhatsApp threads so plans, photos, and safety forms stay with the right work order.

Automated push notifications bring critical updates to the right people immediately, speeding diagnosis, reducing handoffs, and preventing lost instructions that cause delays.

One view for every site

Unified dashboards show asset history, current condition, and backlog in one place.

Time tracking logs hours per task with a single tap, so you can compare estimated vs actual costs.

With complete job documentation and one-click reports, you can:

• forecast maintenance with accuracy
  
  
• control budgets from start to finish
  
  
• shift from firefighting to planned upkeep
  
  

Predictable pricing that scales with your team — no surprise fees

Buildbite charges by user bundles (Basic, Standard, Premium) with every feature included — unlimited jobs, documentation, time, and task tracking.

You never pay extra to unlock essential features. All functionality is included in all plans.

That means a 20-person team can run core workflows for €129/month (Standard) instead of paying per-user fees that balloon as you add people.

Most importantly, a 14-day free trial gives full access to all features with no card required.

Buildbite pros

• User-friendly interface: While Buildbite offers extensive functionality, it’s designed for ease of use for those without a technical background. Onboarding support is offered where needed, but most teams can get up and running without any training.
  
  
• Simple mobile app for fast adoption: Buildbite is a mobile-first solution for use in the field and provides immediate access to documents whenever and wherever they are needed.
  
  
• Real-time data at your fingertips: Buildbite syncs with information from the field as it becomes available. On-site workers are notified of work orders issued from the office immediately, and you’ll receive regular updates as work proceeds or issues arise.
  
  
• Affordable and transparent pricing: Buildbite starts at $85 per month for 5 users, irrespective of the size and needs of a project.
  
  

Buildbite limitations

• As a solution designed for small and medium-sized businesses, it’s not suitable for managing large and complex enterprise operations.
  
  

Buildbite pricing

Buildbite has three transparent pricing packages, with no hidden costs or additional fees:

Cost savings up to 31% by opting for Buildbite’s annual subscription plans.

Buildbite offers a free 30-day trial on all packages with full access to all features, allowing you to experience firsthand how the app streamlines communication, maintenance, and centralized management across all your facilities.

Buildbite reviews

Curious to see how much time and money Buildbite saves facility management teams? Check out our ROI calculator.

2. UpKeep

UpKeep is a CMMS with a mobile-first approach and emphasis on connecting those in the field. It allows facility managers to easily create and assign work orders, schedules preventive maintenance, track asset history, and get real-time updates, leading to more efficient and organized operations.

UpKeep features

• Work orders and asset management: Create, assign, and track work orders while managing asset details and history.

• Maintenance scheduling: Plan and automate regular maintenance tasks to prevent equipment failures.
  
  
• Task monitoring and employee time tracking: Track task progress and employee hours for better productivity management.
  
  
• IIoT (Industrial Internet of Things) sensor tracking: Monitor equipment conditions in real-time using connected sensors.
  
  

UpKeep pros

• Easy-to-use platform with an accessible mobile app
  
  
• An extensive set of work order features
  
  
• 24/7 customer support
  
  

UpKeep limitations

• Limited features outside of tracking work orders, such as integrations with third-party tools
  
  
• Some essential features like analytics only available on higher-tier plans
  
  
• Reviewers have reported slow performance and buggy software
  
  

UpKeep pricing

Plans start at $20/month per user and run up to $75/month per user. A custom enterprise plan (Business+) provides access to the full feature set. 

UpKeep reviews

• 4.6 out of 5 on Capterra (based on 1333 reviews)

• 4.5 out of 5 on G2 (based on 944 reviews

3. Wayleadr

Wayleadr specializes in arrival and parking management. It offers a comprehensive suite of tools for organizing pickups, parking and guest arrivals at workplaces and large multi-tenancy properties.

Wayleadr features

• Real-time space availability: Provides real-time updates on available parking spaces, helping facility managers communicate current parking conditions to employees and visitors.
  
  
• Booking and reservation system: Allows employees to book and reserve parking spots in advance, ensuring efficient space utilization and reducing parking-related communication overhead.
  
  
• Automated notifications: Sends automated alerts and notifications about parking status, space assignments, and policy updates, keeping everyone informed and reducing the need for manual communication.
  
  
• Visitor management: Facilitates smooth visitor parking by allowing pre-registration and providing clear communication about available parking options and directions.
  
  

Wayleadr pros

• Dedicated arrival management tool for commercial, multi-occupancy, and large residential buildings
  
  
• Mobile-first solution with an easy-to-use app
  
  
• Integrates into existing software with an API
  
  

Wayleadr limitations

• Narrow focus on arrival and parking management
  
  
• Unsuitable for smaller businesses because of expensive custom pricing
  
  
• Some feature limitations, such as advanced booking
  
  

Wayleadr pricing

Wayleadr offers a limited “Lite” plan for $999/year. Get in touch with sales to learn about custom pricing for the enterprise plan. 

Wayleadr reviews

• 4.9 out of 5 on Capterra (based on 279 reviews)

• 4.9 out of 5 on G2 (based on 226 reviews)
  

3. Procore

Procore is another project and facilities management tool aimed at the construction sector. It has a large set of features and is very well-suited to enterprise organizations. 

Procore features

• Tender management for selecting subcontractors: Manage and evaluate subcontractor bids to select the best candidates for projects.
  
  
• Mobile collaboration tools: Use the mobile app to communicate and collaborate with the team directly from the job site.
  
  
• Analytics and project tracking dashboard: Monitor project progress, analyze performance metrics, and track key data through an integrated dashboard
  
  

Procore pros

• Enterprise-grade solution with extensive functionality
  
  
• Includes advanced features like BIM drawings
  
  
• Strong in-field communication tools 
  
  

Procore limitations

• Complex platform with a steep learning curve
  
  
• Integrating with third-party tools can be difficult
  
  
• Some users report that pricing is unsuitable for smaller companies
  
  

Procore pricing

Pricing isn’t publicly available. Contact the sales team for a custom quote.

Procore reviews

• 4.5 out of 5 on Capterra (based on 2712 reviews)
  
  
• 4.6 out of 5 on G2 (based on 2828 reviews)
  
  

5. Facilio

Facilio is a new company that prioritizes facilities management across multiple sites. As such, it’s a good option for larger businesses in need of a wide-ranging collaboration platform.

It offers real-time monitoring, streamlined maintenance workflows, and integrated communication tools, making it easier to manage diverse facilities efficiently and effectively.

Facilio features

• Operational analytics across multiple buildings: Provides insights and performance data for all managed buildings, enabling informed decision-making and efficient operations.
  
  
• Work orders and asset management: Simplifies the creation, tracking, and management of work orders and assets, ensuring timely maintenance and optimal asset performance.
  
  
• Vendor management and collaboration: Facilitates coordination with vendors, including contract management and communication, to ensure smooth operations and service delivery.
  
  

Facilio pros

• Comprehensive management and operations tool
  
  
• Large set of features
  
  
• Strong focus on the enterprise market
  
  

Facilio limitations

• Not suitable for smaller businesses
  
  
• Limited set of integrations
  
  
• Complex custom pricing 
  
  

Facilio pricing

Pricing is based on several factors, including the number of buildings, the level of onboarding assistance required, and integrations needed. 

Facilio reviews

• 4.0 out of 5 on Capterra (based on 24 reviews)
  
  
• 3.5 out of 5 on G2 (based on 1 review)

Computer-Assisted Facilities Management Software (CAFM)

1. AkitaBox
2. MRI Facilities Management
3. FX:Systems
4. Smart Church Solutions

1. AkitaBox

AkitaBox is a full-suite facilities management and optimization platform, with extensive functionality for large buildings.

It offers tools for asset tracking, maintenance scheduling, and operational analytics. Ideal for managing complex facilities, it enhances efficiency and helps facility managers make data-driven decisions to improve overall building performance.

AkitaBox features

• Facility condition assessment (FCA) tools: Evaluate and document the condition of facility assets to prioritize repairs and maintenance based on their current state.
  
  
• Work orders and preventative maintenance: Create and manage work orders while scheduling preventive maintenance tasks to reduce downtime and extend asset life.
  
  
• Operational data aggregation and tracking: Collect and analyze data from various operations to monitor performance, identify trends, and make informed management decisions.
  
  

AkitaBox pros

• Large set of features for managing large commercial buildings like hospitals and schools
  
  
• Includes specific tools for running facility condition assessments
  
  
• API for custom integrations 
  
  

AkitaBox limitations

• Hard-to-use interface with difficult navigation
  
  
• Setup can be a long and involved process
  
  
• Pricing is based on the square footage of the area the software covers
  
  

AkitaBox pricing

Contact the AkitaBox sales team for a custom quote.

AkitaBox reviews

• 4.7 out of 5 on Capterra (based on 65 reviews)

• 4.5 out of 5 on G2 (based on 188 reviews)
  

2. MRI Facilities Management

MRI Facilities Management is a CAFM platform that ranks as one of the best all-around solutions and is suitable for businesses of all sizes. It offers features for space management, work order tracking, and asset management.

Its scalability and integration capabilities make it ideal for optimizing facility operations and enhancing overall efficiency.

MRI Facilities Management features

• Analytics overview of the operational data of facilities: Provides insights and trends from facility operations data, enabling data-driven decisions and performance improvements.
  
  
• Maintenance and work order management: Simplifies the creation, assignment, and tracking of maintenance tasks and work orders to ensure timely and effective resolution.
  
  
• Asset and equipment tracking: Monitors and manages the lifecycle and condition of assets and equipment, ensuring optimal usage and maintenance.
  
  

MRI Facilities Management pros

• Good all-round solution with different platforms for estate agents and commercial buildings
  
  
• Comprehensive work order and maintenance features
  
  
• Option for managed services
  
  

MRI Facilities Management limitations

• Complex software solution with a steep learning curve
  
  
• Complaints from users about poor customer support
  
  
• Smaller businesses will likely benefit from a simpler solution
  
  

MRI Facilities Management pricing

Contact the sales team for a custom quote. 

MRI Facilities Management reviews

• 4.1 out of 5 on Capterra (based on 26 reviews)

• 3.9 out of 5 on G2 (based on 64 reviews)
  

3. FM:Systems

FM:Systems focuses on workplace management and provides a specialized suite of tools for those in charge of taking care of corporate buildings. It offers features for space management, occupancy tracking, and facility maintenance.

Its solutions help optimize space utilization, improve operational efficiency, and improve the overall workplace experience.

FM:Systems features

• Workplace space management and facility management: Optimizes the use of office spaces and manages facility operations to improve efficiency and accommodate organizational needs.
  
  
• Employee room and desk scheduling: Allows employees to book and manage rooms and workspaces, improving space utilization and flexibility in the workplace.
  
  
• Real-time analytics dashboard: Provides up-to-date insights into facility performance and space utilization, enabling informed decision-making and proactive management.
  
  

FM:Systems pros

• Strong set of features for workplace facilities management
  
  
• Comprehensive tools for employees
  
  
• Tracks data across multiple workplace activities
  
  

FM:Systems limitations

• Designed for large buildings with multiple employees
  
  
• Highly focused on office buildings
  
  
• Reports of poor customer support
  
  

FM:Systems pricing

Contact sales to book a demo and discuss pricing.

FM:Systems reviews

• 4.1 out of 5 on Capterra (based on 80 reviews)

• 4.2 out of 5 on G2 (based on 26 reviews)

4. Smart Church Solutions

Smart Church Solutions (formerly eSpace) is one of the leading facilities management platforms for churches and religious organizations. It offers tools for managing facility scheduling, event coordination, and maintenance tasks.
 

Smart Church Solutions features

• Work order creation and tracking: Enables users to generate, assign, and monitor work orders for maintenance and repairs, ensuring timely completion of tasks.
  
  
• Inventory and equipment asset management: Manages and tracks inventory levels and equipment assets, helping to maintain proper stock and manage asset lifecycle.
  
  
• Event scheduling and administration: Facilitates the planning, scheduling, and management of church events, simplifying coordination and optimizing resource allocation.
  
  

Smart Church Solutions pros

• Provides tailored features for churches and religious institutions
  
  
• Attractive pricing for smaller organizations with no user caps
  
  
• Intuitive and easy-to-use platform 
  
  

Smart Church Solutions limitations

• Limited features
  
  
• Unsuitable for large organizations with multiple sites
  
  
• Additional fees for customer support and advanced features
  
  

Smart Church Solutions pricing

Smart Church Solutions packages start at $72/month for up to 50 events per month and go up to $216/month for up to 300 events. A custom plan is available.

Smart Church Solutions reviews

• 4.4 out of 5 on Capterra (based on 426 reviews)

• 4.3 out of 5 on G2 (based on 12 reviews)
  

Computerized Maintenance Management Systems (CMMS)

1. MaintainX
2. Fiix
3. Infraspeak
4. Corrigo
5. Maintenance Connection 

1. MaintainX

MaintainX is one of the best-known names in the computerized maintenance management systems space and a market leader. It offers a platform for managing work orders, preventive maintenance, and asset tracking.

With its mobile interface and real-time collaboration features, it helps businesses enhance operational efficiency and reduce downtime.

MaintainX features

• Word order creation and tracking: Enables users to create, assign, and track work orders, ensuring tasks are managed efficiently and completed on time.
  
  
• Purchase order management with e-signatures: Allows for the creation and approval of purchase orders with integrated e-signature capabilities for easy authorization and documentation.
  
  
• Library of pre-written checklists or “procedures”: Offers a collection of predefined checklists and procedures to standardize and simplify routine maintenance tasks.
  
  

MaintainX pros

• Easy to use interface
  
  
• Full set of facility maintenance features
  
  
• Suitable for all sizes of businesses
  
  

MaintainX limitations

• Some features like analytics are not included on lower-tier plans
  
  
• Poor compatibility with third-party providers has been reported
  
  
• Limited communication and chat tools
  
  

MaintainX pricing

There are two plans: Essential at $16/month per user and Premium at $59/month per user. MaintainX offers a custom enterprise and a long-term free plan (with restrictions).

MaintainX reviews

• 4.8 out of 5 on Capterra (based on 609 reviews)
  
  
• 4.8 out of 5 on G2 (based on 708 reviews)

2. Fiix

Fiix is another well-known brand in this space and a market leader in the cloud-based maintenance management software category. It is best suited for medium-sized and large businesses.

It has a strong set of inventory management tools. 

Fiix features

• Unlimited work orders and work requests: Allows users to create and manage an unlimited number of work orders and maintenance requests, providing flexibility for handling various tasks.
  
  
• Preventive maintenance management: Facilitates the scheduling and management of preventive maintenance tasks to help prevent equipment failures and extend asset life.
  
  
• Inventory management tools: Tracks inventory levels, manages spare parts, and ensures that necessary materials are available for maintenance activities.
  
  
• Mobile application: Provides access to maintenance management tools via a mobile app, enabling users to view and update information from anywhere, including the field.
  
  

Fiix pros

• Long-term free plan for businesses with limited needs
  
  
• Advanced automation tools
  
  
• In-depth analytics and reporting for work orders and assets
  
  

Fiix limitations

• Expensive compared to other providers
  
  
• Complex analytics dashboard
  
  
• Setup process is time-consuming due to the complex interface
  
  

Fiix pricing

• Fiix offers a limited free plan. The Basic package is $45/month per user and the Professional plan is $75/month per user. An enterprise package with custom pricing is available.
  
  

Fiix reviews

• 4.5 out of 5 on Capterra (based on 622 reviews)

• 4.6 out of 5 on G2 (based on 376 reviews)
  

3. Infraspeak

Infraspeak focuses on the optimization and streamlining of maintenance tasks with a suite of 'intelligent' tools. It offers features for work order management, asset tracking, and predictive maintenance.

Best suited for large facilities and organizations. Infraspeak leverages data and automation to improve efficiency, reduce downtime, and refine overall maintenance operations.

Infraspeak features

• Maintenance scheduling and tracking features: Allows users to plan and monitor maintenance tasks, ensuring timely execution and efficient management of scheduled activities.
  
  
• Auto-generated insights from analytics: Provides actionable insights based on data analysis, helping users identify trends, optimize processes, and make informed decisions.
  
  
• Communication tools with live chat: Facilitates real-time communication among team members through live chat, improving coordination and response times for maintenance issues.
  
  

Infraspeak pros

• “Intelligent” automation and optimization suggestions
  
  
• Large library of integrations
  
  
• Tools for gathering inventory data and invoicing
  
  

Infraspeak limitations

• Sometimes difficult to use due to the complex interface
  
  
• Reports of features varying by region
  
  
• Reviews indicate performance is better on Android compared to iOS
  
  

Infraspeak pricing

Contact sales for custom pricing. 

Infraspeak reviews

• 4.7 out of 5 on Capterra (based on 133 reviews)
  
  
• 4.6 out of 5 on G2 (based on 24 reviews)
  

4. Corrigo

Corrigo from JLL Technologies is a facilities management platform that primarily targets the enterprise side of the market. It offers solutions for work order management, asset tracking, and maintenance scheduling.

Corrigo is used to optimize facility operations and improve overall efficiency at scale.

Corrigo features

• High-volume work order, vendor, and asset management: Handles a large number of work orders, manages vendor relationships, and tracks asset performance, ensuring smooth facility operations.
  
  
• Mobile app for connecting workers via mobile devices: Provides a mobile platform for field workers to access and update work orders, communicate, and manage tasks directly from their devices.
  
  
• Business analytics platform: Offers analytics and reporting tools to analyze facility data, identify trends, and make data-driven decisions to improve operational efficiency.
  
  

Corrigo pros

• Feature-rich enterprise solution
  
  
• Corrigo ensures minimal platform downtime
  
  
• API and integrations library
  
  

Corrigo limitations

• Unsuitable for smaller businesses
  
  
• Reports of poor customer support
  
  
• Interface can be clunky and difficult to navigate
  
  

Corrigo pricing

Contact sales for a quote. Third-party reports say pricing starts at $1000/month. 

Corrigo reviews

• 4.4 out of 5 on Capterra (based on 27 reviews)
  
  
• 4.4 out of 5 on G2 (based on 62 reviews)
  

5. Maintenance Connection

Maintenance is a CMMS with a large set of features and flexible scale-based pricing, making it an option for large businesses. It offers tools for managing maintenance operations, including work order management, asset tracking, and preventive maintenance.

Designed to accommodate complex needs, it supports efficient maintenance workflows and robust asset management across extensive facilities.

Maintenance Connection features

• Work order management: Facilitates the creation, assignment, and tracking of work orders, ensuring tasks are completed efficiently and on schedule.
  
  
• Automate notifications and workflows: Automate alerts and processes to keep users updated on task statuses and manage maintenance activities effectively.
  
  
• Operational data metrics and reporting: Provides detailed metrics and reports on maintenance activities and asset performance, enabling data-driven decision-making and performance evaluation.
  
  

Maintenance Connection pros

• Caters to a wide set of industries including healthcare, education, and government
  
  
• Offers straightforward multi-site scalability
  
  
• Large set of integrations with third-party tools
  
  

Maintenance Connection limitations

• Mobile CMMS requires an additional fee
  
  
• Training materials require improvement
  
  
• Complex analytics dashboard
  
  

Maintenance Connection pricing

Maintenance Connection has one pricing package at $110/month per user with the option to add the mobile CMMS for an extra $58/month per user. 

Maintenance Connection reviews

• 4.5 out of 5 on Capterra (based on 290 reviews)

• 4.4 out of 5 on G2 (based on 47 reviews)

What is facilities management software?

Facility management software allows owners and managers to visualize a building's operational data and simplify management and maintenance tasks. 

Other terms for facilities management software include computerized maintenance management system (CMMS) computer aided facilities management (CAFM) software. 

Generally speaking, CMMS software is more focused on maintenance while CAFM software accounts for all aspects of building maintenance over its lifespan, but there is a lot of overlap between the two platform types and the terms are used somewhat interchangeably. 

A facility management system helps with the following tasks and decision-making processes: 

• Creating and tracking maintenance work orders
  
  
• Visualizing and scheduling regular maintenance tasks
  
  
• Managing equipment performance across multiple sites
  
  
• Assigning employees to tasks and track progress
  
  
• Organizing and scheduling access to spaces in a building
  
  
• Managing and updating floor plans
  
  
• Energy management and tracking HVAC energy consumption
  
  
• Communicating with team members 
  
  
• Achieve sustainability goals
  
  
• Ensuring safety and regulatory compliance
  
  
• Tracking maintenance costs

Ultimately, web-based facility maintenance software helps businesses simplify all of their building operations and maintenance programs, from waste management to cleaning and fixing equipment.

What you should look for in a facility management software

The right facility management solutions should do more than just digitize paperwork — it should help your team prevent problems before they become emergencies.

A strong starting point is a centralized dashboard that lets managers assign, schedule, and track jobs in real time. This prevents duplicate work and ensures urgent issues are tackled first.

Field teams need more than static instructions. A mobile app with photo uploads, document attachments, and instant job updates ensures technicians close out tasks quickly, without paper delays or back-and-forth calls.

Adoption hinges on simplicity, so the interface must be intuitive enough for non-technical users.

Equally important is real-time communication tied directly to each job. Centralized chats and automated alerts reduce handoffs, prevent lost instructions, and speed up issue resolution.

Finally, look for centralized asset records. When equipment history and condition are visible in one place, you can forecast maintenance, extend asset productivity & life, and control budgets with confidence.

Together, these features shift your team from reactive firefighting to proactive maintenance.

What is the best facility management software?

There isn’t a single “best” facility management solution — the best choice depends on your business size, workflows, and budget.

For small to medium-sized companies, the winning solution is one that balances ease of use, mobile access, and transparent pricing.

Buildbite excels here by combining real-time job tracking, mobile-first field reporting, and task-specific communication into one system. Every feature is included in all plans, so teams don’t face hidden fees as they grow.

For organizations looking primarily for a computerized maintenance management system (CMMS), UpKeep is a strong option thanks to its technician-friendly mobile design.

Other mid-market solutions like MaintainX or Fiix bring advanced asset management and integrations, though reviews note they can be harder to configure.

Larger enterprises with complex multi-site operations may consider platforms such as Procore or Corrigo, which offer robust customization and deep integrations — but these often come with higher costs and longer onboarding.

In the end, the “best” software is the one that aligns with your team’s reality: simple enough to drive adoption, yet powerful enough to keep jobs, people, and costs under control.