[In-depth comparison]
Are your construction jobs on track or falling behind without you noticing?
Most construction business owners and task managers don’t have clear answers to that question. They rely on updates that come in through calls, texts, or handwritten notes. Information is scattered. Teams are out of sync. And by the time delays or issues become visible, it’s often too late to make a course correction, as you spend more hours on jobs while chasing team members for updates, potentially delaying other lucrative tasks in your pipeline.
According to a survey sent out to construction professionals in the UK, 85% of the industry was negatively impacted by job delays.
And it’s not because the team isn’t working—it’s because there’s no reliable system for tracking progress in the field across all your jobs.
At this point, many teams start searching for construction job tracking software to fix the problem. But choosing the right tool isn’t easy. Some solutions are overloaded with features built for the office, not the field. Others are too complex for field teams to adopt, which means the data never gets entered in the first place. Some tools require you to pay for a suite of advanced features you don't need.
In this guide, we’ll explain what to look for in construction job tracking software and then discuss 10 of the top tools available in 2025. The goal is to help you find the right tool for how your team works, so you can track tasks more efficiently and avoid costly delays.
To reduce delays, keep your team aligned, and maintain visibility from start to finish, your tool should go beyond basic job management and encompass key tracking features. Here are the features that move the needle:
Your tracking system should make it easy to capture what’s happening on-site in real time. Prioritise tools that offer:
Tracking labor in real time helps control costs and spot inefficiencies early. Key features to look for:
If equipment is constantly being moved between sites, tracking its usage and location is crucial. Helpful features include:
Job delays often stem from material shortages or delivery issues. Look for features that help you:
You need a clear view of how work is progressing, compared to the plan. Look out for these essential features:
Even the best software won’t deliver results if your team doesn’t use it. Choose a tool that’s:
Your tracking data is only helpful if it turns into clear, actionable insights. Look for software that offers:
Construction tracking doesn’t happen in a vacuum. Your software should connect with:
Before we dive in, here’s a snapshot of the 10 top tools we’ll be comparing:
We’ve evaluated each tool based on its tracking strengths, ease of use in the field, and overall suitability for small and mid-sized construction companies.
Buildbite is purpose-built for small to mid-sized construction businesses that need a simple, effective way to track job progress on active job sites. The platform focuses on core tracking needs—tasks, time logs, site updates, and communication—without the overhead of enterprise-level complexity. With a mobile-first design and intuitive interface, it’s easy for construction teams to adopt and use immediately, with no training required.
Task managers, clients, and stakeholders also benefit from real-time visibility into site activity, approvals, and changes, accessible from any device. Buildbite helps teams stay aligned and deliver jobs on time by offering only the features that matter, with none of the extras that slow things down.
All Buildbite features are included across all plans—pricing only varies by number of users—making Buildbite a scalable solution that grows with your team. You can also choose between monthly or annual billing based on your specific needs.
Centralized task tracking: View, assign, and manage tasks across all job sites in one app to ensure visibility and accountability.
Tasks are organized by phases and can be assigned with date ranges, making scheduling clear and ensuring that workers only see what’s relevant for that day. A visual progress bar highlights time spent, time remaining, and estimated time, helping job managers instantly spot budget or timeline overruns.
Time tracking: Capture hours worked by task or worker, making it easier to monitor productivity and site performance.
Workers can start and stop timers directly from the "My Tasks" view, which aggregates all their tasks across jobs and filters by today, yesterday, or tomorrow. The time tracking widget also allows adding updates and photos while logging hours—providing more context for the hours logged.
Real-time updates and approvals: Field teams can share job photos, progress, request approvals, and log issues directly from the mobile app.
Updates are tied to specific tasks—not buried in general chat—ensuring a clear audit trail. Workers can submit tasks for approval with attached comments or photos. Managers and clients can approve, reject, or request changes directly in the app, reducing delays from unclear communication.
Client and stakeholder access: External collaborators can view live job updates, track activity, and stay informed without needing separate check-ins.
Clients can see all tasks and approvals in their jobs—even if they’re not directly assigned to tasks—and participate in specific chats or comment on updates. This visibility reduces misunderstandings and speeds up decision-making on changes or additional work.
In-app communication: Keep all messages, updates, and job photos tied directly to the relevant task or job. Unlike chat apps like WhatsApp, which require you to scroll through endless messages or multiple chats to find specific (or less recent) information, Buildbite ensures that everything is stored within its proper context and is easy to find.
Chat groups can be created per job, and team members are selected from that task's participant list—streamlining setup. Job chats are kept separate from workspace chats, and sensitive info can be split into internal or external groups. This reduces noise and keeps client-facing discussions controlled.
Mobile-first interface: Excellent user interface designed for ease of use in the field, with quick setup and no learning curve.
New users are guided by onboarding flows and a pre-loaded demo job with sample tasks, updates, and time logs—allowing them to explore the app's features without needing to set up a real job. Creating a new tasks and inviting team members takes just a few taps and pulls contacts straight from your phone.
Small to mid-sized construction firms with 10–30 active jobs. Designed for collaborative workflows, Buildbite makes it easy to involve subcontractors and share real-time updates with clients throughout each phase of the job.
We offer Basic, Standard, and Premium Plans that allow for unlimited jobs and time tracking.
The basic plan costs €79 per month (paid annually) and €119 per month (paid monthly), while the Premium plan costs €179 per month if paid annually, and €259 per month if paid monthly. See our pricing in detail.
We offer a 14-day free trial where you can download the app today and see its benefits instantly.
Procore is built for larger and more complex jobs. Procore has a rich task tracking feature set, including:
Procore’s job tracking features help you identify potential issues and their impact on schedule and budgets, to help you avoid unwanted surprises with better task visibility.
Procore is known for its reliability, wide range of top-range features, and reasonably understandable interface for newcomers to the technology. If you’re part of a larger corporation with a larger budget, and resources to manage the tool - then Procore could be a good fit for you.
Large enterprises, commercial contractors, and companies with robust resources and budgets.
Procore’s pricing is not visible on the page. Based on this review it starts at $375 per month:
Contractor Foreman is an all-in-one solution for job tracking. The task tracking software boasts over 35+ features, including:
The software is known to add additional features regularly, but this comes at a cost: some of these features are reported to be glitchy by users.
Small to mid-sized contractors who want strong integrations and affordability.
Plans are paid annually and quarterly - and range from $49/mo to $312/mo for all features.
Fieldwire is best suited for medium to large-sized businesses. Fieldwire has a wide variety of job tracking-related features, such as
Fieldwire is known for its solid basis of tracking tools that allow job managers in large organizations to quickly and easily come up to speed on the progress of the job site. As such, it’s the go-to field management app for larger teams.
The extensive feature set may bring along a steep learning curve: Some users have complained about the difficulty of using ‘detailed blueprint markup’ or ‘advanced task management’.
Small to large construction businesses, especially for active field teams that require mobile-friendly collaboration and task tracking.
While there are free plans to try Fieldwire out, the functional plans range from $39 - $79/mo per user. If you have a team of 10 people it would cost you $390 - $790 monthly.
4.5 out of 5 on G2
Looking for an alternative to Fieldwire? Discover the best options here.
Raken App is a construction software specifically designed for field management and job tracking.
The software specializes in real-time field data that optimizes safety management. It achieves this with the help of features such as:
The Raken App is relatively simple and easy to use. It’s a solid choice for construction companies that need strong field supervision and safety management.
Small to mid-sized contractors focused on field safety and real-time reporting.
The pricing is not publicly visible, and we have not found any public data on the pricing of the software.
Buildbook is a construction management software with modern task management and CRM.
The software’s feature set includes:
As well as sales and marketing features, such as ‘Contact Manager (CRM)’ and ‘Construction Proposals’. These additional features can help your construction company in its sales efforts.
Residential construction companies that prefer seamless task management and communication across teams.
Plans range from $79/mo for one user to $249/mo for 6-8 users. Additional users can be added for $20/mo or $200/year.
Fonn is a general construction job management tool with a wide variety of task tracking features.
This includes:
Allowing you to easily get up to speed with your job's progress and bottlenecks. Where Fonn really shines, according to user reviews, is its user-friendly ‘Drawings and Document Management’. This feature allows you to store and retrieve sensitive documents quickly.
Construction teams that require efficient document and drawing management.
The pricing plan starts at £517 if billed quarterly.
Letsbuild is a comprehensive construction management software designed to streamline job management and collaboration.
Its key features include:
Users of Letsbuild report positively about the app’s extensive scheduling features - which allow lean construction coordination and save costs.
While the feature set of Letsbuild is extensive, some users complain about the difficulty of getting up to speed with the application.
Mid to large construction companies focusing on real-time job management.
Pricing is not visible on the website.
Houzz Pro is a comprehensive software that offers a wide variety of features when it comes to task tracking and management. Including:
Additionally Houzz Pro also offers:
This makes it an ideal candidate for interior designers who need to be able to sell their vision to their clients with clarity.
Interior designers and small businesses focusing on design visualization and client collaboration.
Plans range from $85/mo to $499/mo for all features.
Buildertrend is tailored for a wide range of construction endeavors, from home renovations to commercial contracting. It offers many features you’ll need in a job tracking software, such as:
On top of that, it offers client acquisition features - such as ‘Lead Management’ and ‘Proposals’. Making it a good allrounder for tasks of varying sizes.
Contractors of varying sizes, managing a wide range of jobs, from residential to commercial renovations.
Buildertrend’s pricing ranges from $199 to $799 per month.
Excel is the standard alternative to professional job tracking software. Excel is known for its:
Excel offers systematic data organization and visualization tools, as well as rudimentary collaboration features (in One Drive).
The generality of Excel however comes at a cost:
… Excel isn’t specialized for the construction industry.
To have a functioning construction job tracking software in Excel, you would either:
Additionally, you would need ongoing support if you'd like to update some aspects of it with time, such as incorporating new features, adjusting to changing task needs, or fixing potential bugs that arise (they always do).
Individuals or small businesses seeking affordable, highly customizable, but manual job tracking.
Excel costs $159.99 for one license and computer. Or you can get the entire Microsoft 365 kit for $6.99/mo. The costs of building a construction job tracker inside Excel are not included.
The decision whether or not to go for construction job tracking software - or use Excel - boils down to this: How much do you value your time?
The most affordable construction job tracking software, Buildbite, offers a free trial - and starts at $85/mo if paid annually. It also has been proven to free up to 2.5 hours of a job manager’s time.
To put this in context, this is 2.5 hours saved for the cost of less than $2.50 per day. Construction project tracking software is the clear winner if you value your time more than $1 per hour - which you do!
Start by identifying the bottlenecks in your current process. Are you still relying on manual data entry? Missing updates on job progress from the field? Struggling with inaccurate forecasts? For example, if frequent delays stem from unclear communication, prioritize a tool that offers real-time task updates and in-app messaging.
Next, pinpoint exactly what you need to track. Labour hours? Equipment utilization? Task-specific KPIs like schedule adherence? Be specific. If your field crew spends hours texting updates, a mobile-friendly app with GPS time tracking could save dozens of hours monthly.
Finally, consider who will use the software. Field crews need intuitive mobile apps that work offline, while office teams might prioritize integrations with accounting software. A tool like Buildbite, designed for non-tech users, ensures even reluctant adopters can input data effortlessly.
Take action: List your top 3 tracking bottlenecks. Then, try Buildbite’s 14-day free trial to see how it addresses them.
Construction software pricing varies widely. Some tools, which cost a few dollars per user per month, often lack advanced tracking, while enterprise solutions like Procore can exceed hundreds of dollars per user per month. For small to medium-sized businesses, mid-tier options like Buildbite strike a balance between cost and functionality.
Check for:
Hidden fees: Does pricing accurately reflect the actual costs of the software? Does it include support, training, or hidden fees?
Per-user vs. flat rates: Will seasonal workers or an extra user per month spike costs? Or does it cover unlimited users?
ROI: A $100/month tool that reduces overtime by 10% could save thousands annually.
Refer back to your needs assessment. Critical features might include:
Use sites like Capterra or G2, read verified customer reviews, and talk to peers in the industry. Prioritize:
When sitting in on demos, focus your questions on tracking functionality:
For instance Procore offers deeper BIM coordination which can be useful for jobs that require detailed planning of complex designs before construction.
Will the software grow with your business? A startup might prioritize affordability now, but if you plan to double your jobs in two years, ensure the tool can handle the increased data and if possible, unlimited users.
Also, evaluate support:
Start with a pilot job: Test the software on a single site to identify and resolve any issues.
Invest in training: Combine hands-on workshops and guides for office staff, specialty contractors, and on-site workers.
Appoint a “software champion”: Someone on-site who encourages use and handles quick questions.
Communicate benefits: Explain how the tool reduces repetitive tasks (e.g., automating timesheets).
Set clear processes: Define who logs data, when, and how. E.g., crews log hours daily via the mobile app.
Review and adapt: Hold monthly feedback sessions to gather feedback and improve how the tool is used.
The right construction job management solution is a strategic asset to your team. When chosen wisely, it helps you reduce delays, cut costs, and gain the visibility you need to stay in control of every job.
Buildbite offers a powerful yet accessible option for small to medium-sized teams who want lean, effective tracking without the complexity of enterprise systems. Try it free for 14 days and experience job tracking built for the field.
Construction job tracking software is a specialized tool designed for monitoring the progress and tracking the various aspects of construction tasks, such as executed and upcoming tasks.
You can imagine it as a digital replica of the actual construction site. Allowing the job manager to have a real-time overview of everything that’s going on from a distance.
Job tracking in construction refers to the process of closely monitoring the progress and performance of a construction job.
Construction job tracking includes the tracking of milestones/timelines, tasks, resources, and potential risks, to ensure the job stays on schedule (and within budget).
Job management encompasses the overall planning, budgeting, coordination, and execution of a task from start to finish.
Job tracking is a component of this process, focusing specifically on monitoring the progress and performance of the task and comparing said performance against its planned objectives.
Job tracking is a crucially important part of job management.
Managing and tracking multiple jobs simultaneously can be challenging, especially for smaller companies with limited resources.
Here are seven ways to make it easier:
Plan before starting anything: Effective management of multiple jobs requires thorough planning for all scenarios. Don’t forget to include regular breaks in the schedule to prevent team burnout due to constant task switching.
Prioritize tasks: Prioritizing tasks based on their impact on the job is crucial. Group similar or repetitive tasks for more efficient execution.
Adjust your plan through regular reviews: Flexibility in job management is key. Regularly review and update your plans to accommodate unforeseen changes and ensure you stay on schedule.
Know when to delegate: Good leaders delegate tasks appropriately to trusted team members. This helps enhance team productivity and autonomy.
Stay focused: To manage multiple joba effectively, allocate specific time to each task based on priority. This approach helps maintain focus and prevents task overlap.
Communicate with team members: Clear communication is vital in job management. Encourage open discussions within the team to address issues promptly and avoid job delays.
Use construction job tracking software: While construction job tracking software is a ‘nice to have’ when running one job, it quickly becomes essential when running multiple tasks…
… as manual tasks per job (such as daily reports) start to take up a significant amount of time for job owners.
Job tracking software, such as Buildbite, can immediately relieve job owners of these tedious tasks, freeing up significant time and effort that can be applied in more productive areas, such as acquiring more deals.
There are two ways to keep track of construction jobs: The old way and the new way.
The old way is to use a combination of:
WhatsApp, phone calls, and/or Slack - to get informed by subcontractors on the tasks, problems, and milestones
Personal visits - to validate the process and gauge progress for yourself
Excel - to manually keep track of the information gathered and compare it with the job plan
Time tracking software - to check how much your subcontractors spend working on the job site, and how long specific tasks take
Google Drive - to store sensitive documents This approach works, but is error-prone and takes much more time and effort from the job manager, right?
There’s a new and easier way.
That’s to use construction job tracking software:
Unified communication: Instead of using many different chat applications where documents and information can get lost, you use one unified multi-chat with your team, different subcontractors, and clients, all segmented within the app. This allows you to keep the communication streamlined and organized, reducing errors and miscommunication.
Real-time overview of the job wherever you go: Instead of visiting multiple different job sites every day, you get an accurate, real-time overview of the job sites from afar. This allows you to visit only the job sites that require your attention and benefit from your perspective in person, saving you a lot of valuable time.
Automatic progress report: Instead of filling out tedious Excel sheets, the software effortlessly displays the current progress of all construction jobs automatically and in real time.
Know what your teams are doing: Instead of using time tracking software, you can use the built-in time tracking features of the construction job tracking software. Allowing you to save money on not having multiple software tools, and keeping everything unified.
Sensitive document storage: Instead of using Google Drive, you can store sensitive documents in one place and easily retrieve them at a later stage.
Construction tracking software pricing varies widely depending on features, user count, and vendor. Entry-level or basic plans, start from free or around $20–$50 per user per month, offering limited users and basic tracking features. Mid-tier plans, such as Buildbite, which are suitable for most small to medium-sized construction businesses, typically range around $100 per month.
Enterprise-level solutions with advanced features and integrations can cost $200 or more per user per month. Some vendors also offer flat-rate pricing for unlimited users, which can be cost-effective for larger teams.
Always consider what features you truly need to avoid paying for extras you won’t use.
Yes, there are free options available, though they usually come with limited features or user caps. For example, Fieldwire offers a free Basic plan suitable for small teams that need simple task tracking and field communication.
While free options can help small teams get started or test workflows, they typically lack the full benefits of construction job tracking software, such as live labor tracking, time tracking, advanced reporting, or integration with accounting and scheduling tools.
If you're managing multiple jobs or need deeper visibility and control, consider exploring paid solutions or free trials from platforms like Buildbite or Procore. These options allow you to experience the full range of features before committing, ensuring the software truly supports your operational goals.
Construction tracking software bridges the gap between on-site teams and office staff by providing real-time updates accessible to everyone. Features like mobile apps with push notifications allow field crews to report task completions, delays, or issues instantly. This reduces reliance on phone calls or paper forms, which can be delayed or lost.
Centralized dashboards give task managers and office teams visibility into progress, labor hours, equipment use, and material deliveries, enabling faster decision-making. Some platforms also support photo uploads, authenticated approvals, and direct messaging, ensuring clarity, accountability, and seamless client communication.
By keeping everyone on the same page, tracking software reduces misunderstandings, accelerates problem resolution, and helps jobs stay on schedule and budget.
Common challenges include:
User Adoption: Field crews may resist new technology, especially if the app is complicated or requires extra steps. Choosing intuitive software and providing proper training is crucial.
Data Accuracy: Incomplete or delayed data entry can undermine the software’s value. Transparent processes and accountability help maintain reliable tracking.
Integration with Existing Systems: Ensuring the tracking software works smoothly with your accounting, scheduling, or ERP tools can be complex and may require technical support.
Change Management: Shifting workflows and habits takes time. Without buy-in from leadership and clear communication of benefits, implementation can stall.
Cost Concerns: Budget constraints may limit access to advanced features or licenses, requiring careful prioritization of must-have capabilities.