10 best construction project tracking software in 2025 (buyer's checklist)

[In-depth comparison]

Are your construction jobs on track or falling behind without you noticing?

Most construction business owners and task managers don’t have clear answers to that question. They rely on updates that come in through calls, texts, or handwritten notes. Information is scattered. Teams are out of sync. And by the time delays or issues become visible, it’s often too late to make a course correction, as you spend more hours on jobs while chasing team members for updates, potentially delaying other lucrative tasks in your pipeline.

According to a survey sent out to construction professionals in the UK, 85% of the industry was negatively impacted by job delays.

And it’s not because the team isn’t working—it’s because there’s no reliable system for tracking progress in the field across all your jobs.

At this point, many teams start searching for construction job tracking software to fix the problem. But choosing the right tool isn’t easy. Some solutions are overloaded with features built for the office, not the field. Others are too complex for field teams to adopt, which means the data never gets entered in the first place. Some tools require you to pay for a suite of advanced features you don't need.

In this guide, we’ll explain what to look for in construction job tracking software and then discuss 10 of the top tools available in 2025. The goal is to help you find the right tool for how your team works, so you can track tasks more efficiently and avoid costly delays.

What are the features to look for in a construction job tracking software?

To reduce delays, keep your team aligned, and maintain visibility from start to finish, your tool should go beyond basic job management and encompass key tracking features. Here are the features that move the needle:

Daily reporting & field data capture

Your tracking system should make it easy to capture what’s happening on-site in real time. Prioritise tools that offer:

• Customizable daily logs or site diaries.
• Photo and video documentation with annotations (timestamped and geotagged).
• Offline access, allowing field teams to log data without an internet connection.
  
  

Labour & time tracking

Tracking labor in real time helps control costs and spot inefficiencies early. Key features to look for:

• Digital clock-in/out through mobile apps for accurate on-site attendance tracking of workers.
• Assigning hours to cost codes so that task managers see precisely how much labor is spent on each job phase.
• Measuring productivity, not just hours worked, but work done per time (e.g., number of units installed vs. hours worked).
  
  

Equipment & asset tracking

If equipment is constantly being moved between sites, tracking its usage and location is crucial. Helpful features include:

• GPS tracking and geofencing to see the precise location of every piece of equipment.
• Monitoring usage hours and scheduling maintenance to extend equipment lifespan and control repair costs.
• Check-in/check-out systems to manage who’s using what equipment and when.
  
  

Materials & inventory tracking

Job delays often stem from material shortages or delivery issues. Look for features that help you:

• Track purchase orders and material deliveries.
• Monitor on-site inventory levels to keep trackable digital records and avoid overordering or shortages.
• Verify deliveries with photos and timestamps to ensure materials arrive in good condition and at the right place.
  
  

Progress & Performance Tracking

You need a clear view of how work is progressing, compared to the plan. Look out for these essential features:

• Task scheduling tools for planning tasks, setting deadlines, and allocating resources in a structured timeline.
• Percent complete tracking by task or phase, to measure exactly how much work is done or unfinished.
• Visual comparison to baseline schedules, allowing you to easily track progress against your original timeline.
• Earned Value Management (EVM), if you’re running larger or more complex jobs
  
  

User Adoption

Even the best software won’t deliver results if your team doesn’t use it. Choose a tool that’s:

• Easy for field workers to learn and navigate.
• Mobile-friendly and optimized for on-site use.
• Simple to set up without requiring days of training or configuration.
  
  

Reporting & Analytics Dashboards

Your tracking data is only helpful if it turns into clear, actionable insights. Look for software that offers:

• Customizable reports that can show metrics that matter to your team and stakeholders, not unnecessary metrics.
• Visual dashboards that give you a quick update on job statuses.
  
  

Integrations

Construction tracking doesn’t happen in a vacuum. Your software should connect with:

• Accounting tools like QuickBooks or Xero
• Scheduling platforms like MS Project or Primavera, for accurate timeline management.
• Design tools like Revit or BIM 360, to align construction progress with plans and models.

What is the best software to track tasks in construction?

Before we dive in, here’s a snapshot of the 10 top tools we’ll be comparing:

1. Buildbite - Best job tracking app for small and medium-sized businesses 
2. Procore - Good for larger enterprises
3. Contractor Foreman - Good for third-party integrations
4. Fieldwire - Good field management app for larger teams
5. Raken - Good for safety management
6. Buildbook - Good sales and marketing features
7. Fonn - Good for drawings and document management 
8. Letsbuild - Good for on-site lean construction coordination
9. Houzz Pro - Good for interior designers 
10. Buildertrend - Good allrounder
11. Bonus: Microsoft Excel - Good for affordability
    
    

The 10 best construction job tracking software tools in detail

We’ve evaluated each tool based on its tracking strengths, ease of use in the field, and overall suitability for small and mid-sized construction companies.

1. Buildbite – Best for small and medium-sized businesses

Why Buildbite stands out

Buildbite is purpose-built for small to mid-sized construction businesses that need a simple, effective way to track job progress on active job sites. The platform focuses on core tracking needs—tasks, time logs, site updates, and communication—without the overhead of enterprise-level complexity. With a mobile-first design and intuitive interface, it’s easy for construction teams to adopt and use immediately, with no training required.

Task managers, clients, and stakeholders also benefit from real-time visibility into site activity, approvals, and changes, accessible from any device. Buildbite helps teams stay aligned and deliver jobs on time by offering only the features that matter, with none of the extras that slow things down.

All Buildbite features are included across all plans—pricing only varies by number of users—making Buildbite a scalable solution that grows with your team. You can also choose between monthly or annual billing based on your specific needs.

Key features

Centralized task tracking: View, assign, and manage tasks across all job sites in one app to ensure visibility and accountability.

Tasks are organized by phases and can be assigned with date ranges, making scheduling clear and ensuring that workers only see what’s relevant for that day. A visual progress bar highlights time spent, time remaining, and estimated time, helping job managers instantly spot budget or timeline overruns.

Time tracking: Capture hours worked by task or worker, making it easier to monitor productivity and site performance.

Workers can start and stop timers directly from the "My Tasks" view, which aggregates all their tasks across jobs and filters by today, yesterday, or tomorrow. The time tracking widget also allows adding updates and photos while logging hours—providing more context for the hours logged.

Real-time updates and approvals: Field teams can share job photos, progress, request approvals, and log issues directly from the mobile app.

Updates are tied to specific tasks—not buried in general chat—ensuring a clear audit trail. Workers can submit tasks for approval with attached comments or photos. Managers and clients can approve, reject, or request changes directly in the app, reducing delays from unclear communication.

Client and stakeholder access: External collaborators can view live job updates, track activity, and stay informed without needing separate check-ins.

Clients can see all tasks and approvals in their jobs—even if they’re not directly assigned to tasks—and participate in specific chats or comment on updates. This visibility reduces misunderstandings and speeds up decision-making on changes or additional work.

Who it's best for

Small to mid-sized construction firms with 10–30 active jobs. Designed for collaborative workflows, Buildbite makes it easy to involve subcontractors and share real-time updates with clients throughout each phase of the job.

Pros

• Ease of Use: Straightforward to use for field workers with no extensive training required. The mobile-first interface is designed for quick adoption on the job site.
  
  
• Affordability: Buildbite is significantly more affordable than most construction job tracking tools, priced at just €79/month (when paid annually) with unlimited tasks and free archiving.
  
  
• Job Status Updates: Tracks tasks, time, and changes in real-time, providing teams and managers with a live view of what’s happening on-site.
  
  
• Real-Time Visibility: Job managers and clients can monitor progress, approvals, and site activity from any device, at any time.
  
  
• In-App Communication: Integrated chat at both the job and workspace levels keeps conversations and documentation tied to tasks, eliminating the need to switch tools.
  
  
• “My Tasks” View: Crews see their tasks auto-filtered by date (yesterday, today, tomorrow), helping them stay focused and organized.
  
  
• Inline Updates: Add comments and job photos directly within the task or time log view, ensuring context is preserved and the task lifecycle is documented.
  
  

Cons

• Not built for enterprise-scale jobs ($500M and above)
  
  
• Not suited for companies looking for an all-in-one ERP-style solution

Reviews

Pricing

We offer Basic, Standard, and Premium Plans that allow for unlimited jobs and time tracking.

The basic plan costs €79 per month (paid annually) and €119 per month (paid monthly), while the Premium plan costs €179 per month if paid annually, and €259 per month if paid monthly. See our pricing in detail.

We offer a 14-day free trial where you can download the app today and see its benefits instantly.

2. Procore - Good for larger enterprises

Key features

Procore is built for larger and more complex jobs. Procore has a rich task tracking feature set, including: 

• Task management
  
• Site diary
• Document storage
• Reports 

Procore’s job tracking features help you identify potential issues and their impact on schedule and budgets, to help you avoid unwanted surprises with better task visibility.

Procore is known for its reliability, wide range of top-range features, and reasonably understandable interface for newcomers to the technology. If you’re part of a larger corporation with a larger budget, and resources to manage the tool - then Procore could be a good fit for you.

Who it’s best for

Large enterprises, commercial contractors, and companies with robust resources and budgets.

Pros                                                                                

• Strong collaboration tools
• Integrates well with other software
  
  

Cons

• Users complain about a steep learning curve for new users (due to having a lot of features you'll need to get used to)
• Can be expensive
  
  

Pricing

Procore’s pricing is not visible on the page. Based on this review it starts at $375 per month: 

4.6 out of 5 on G2

3. Contractor Foreman - Good for third-party integrations

Key features

Contractor Foreman is an all-in-one solution for job tracking. The task tracking software boasts over 35+ features, including: 

• Task management
• Time cards with GPS tracking
• Daily logs
• Third-party integrations (including Outlook, Zapier, and Google Calendar)

The software is known to add additional features regularly, but this comes at a cost: some of these features are reported to be glitchy by users. 

Who it’s best for

Small to mid-sized contractors who want strong integrations and affordability.

Pros                                                                                  

• Strong collaboration tools
• Integrates well with other software
  
  

Cons

• Users complain about the software being buggy at times
  
  

Pricing

Plans are paid annually and quarterly - and range from $49/mo to $312/mo for all features. 

4.5 out of 5 on G2

4. Fieldwire – Good field management app for larger teams

Key features

Fieldwire is best suited for medium to large-sized businesses. Fieldwire has a wide variety of job tracking-related features, such as

• Task management
• Real-time communication
• Document management
• Reporting

Fieldwire is known for its solid basis of tracking tools that allow job managers in large organizations to quickly and easily come up to speed on the progress of the job site. As such, it’s the go-to field management app for larger teams. 

The extensive feature set may bring along a steep learning curve: Some users have complained about the difficulty of using ‘detailed blueprint markup’ or ‘advanced task management’. 

Who it’s best for

Small to large construction businesses, especially for active field teams that require mobile-friendly collaboration and task tracking.

Pros

• The software offers enterprise-level scalability that is unmatched.
• Good documentation features
  
  

Cons

• For smaller jobs, some of the features Fieldwire offers are unnecessary (such as the ‘BIM viewer’ that gives you 3D model metadata of your task). 
• Users complain about a steep learning curve
• Can be expensive
  
  

Pricing

While there are free plans to try Fieldwire out, the functional plans range from $39 - $79/mo per user. If you have a team of 10 people it would cost you $390 - $790 monthly.

4.5 out of 5 on G2

Looking for an alternative to Fieldwire? Discover the best options here.

5. Raken App - Good for safety management

Key features

Raken App is a construction software specifically designed for field management and job tracking.

The software specializes in real-time field data that optimizes safety management. It achieves this with the help of features such as: 

• Standardized surveys and managed checklists
• Real-time reporting and observations
• Automated safety dashboards and reporting

The Raken App is relatively simple and easy to use. It’s a solid choice for construction companies that need strong field supervision and safety management. 

Who it’s best for 

Small to mid-sized contractors focused on field safety and real-time reporting.

Pros

• User-friendly interface
• Mobile application
  
  

Cons

• Some limitations in custom report creation
• Pricing not publicly visible
• Users report regular updates that they struggle to keep up with
  
  

Pricing

The pricing is not publicly visible, and we have not found any public data on the pricing of the software.

4.7 out of 5 on G2

6. Buildbook - Good sales and marketing features

Key features

Buildbook is a construction management software with modern task management and CRM. 

The software’s feature set includes: 

• Task management
• Construction estimating
• Bills and expenses

As well as sales and marketing features, such as ‘Contact Manager (CRM)’ and ‘Construction Proposals’. These additional features can help your construction company in its sales efforts. 

Who it’s best for

Residential construction companies that prefer seamless task management and communication across teams.

Pros

• User-friendly interface
• Unique sales and marketing features
  
  

Cons

• Users complain about the lack of job-tracking features, such as employee tracking
• Heavily built around the customer experience, not as much on task execution features
  
  

Pricing

Plans range from $79/mo for one user to $249/mo for 6-8 users. Additional users can be added for $20/mo or $200/year. 

4.6 out of 5 on Capterra

7. Fonn – Good for drawings and document management

Key features

Fonn is a general construction job management tool with a wide variety of task tracking features. 

This includes: 

• Task management
• Reporting
• Issue logging

Allowing you to easily get up to speed with your job's progress and bottlenecks. Where Fonn really shines, according to user reviews, is its user-friendly ‘Drawings and Document Management’. This feature allows you to store and retrieve sensitive documents quickly. 

Who it’s best for

Construction teams that require efficient document and drawing management.

Pros

• User-friendly drawing and document management
• Professional onboarding included
  
  

Cons

•  Limited features compared to larger platforms
  
  

Pricing

The pricing plan starts at £517 if billed quarterly. 

8. Letsbuild - Good for on-site lean construction coordination

Key features

Letsbuild is a comprehensive construction management software designed to streamline job management and collaboration. 

Its key features include: 

• Reporting
• Schedule planning
• Task management

Users of Letsbuild report positively about the app’s extensive scheduling features - which allow lean construction coordination and save costs. 

While the feature set of Letsbuild is extensive, some users complain about the difficulty of getting up to speed with the application. 

Who it’s best for

Mid to large construction companies focusing on real-time job management.

Pros

• Good schedule planning features
• Runs without internet on the field
  
  

Cons

• Users complain about the difficulty of setting up the application. Recommendations are 4 to 8 weeks of workshops and training
• Can be expensive - you have to pay 1 year upfront
• Onboarding fees
  
  

Pricing

Pricing is not visible on the website.

4.1 out of 5 on G2

9. Houzz Pro - Good for interior designers

Key features

Houzz Pro is a comprehensive software that offers a wide variety of features when it comes to task tracking and management. Including: 

• Scheduling
• Job management
• Job collaboration

Additionally Houzz Pro also offers: 

• Marketing solutions, and:
• Visualization tools (such as custom 3D floor plans and mood boards)

This makes it an ideal candidate for interior designers who need to be able to sell their vision to their clients with clarity. 

Who it’s best for

Interior designers and small businesses focusing on design visualization and client collaboration.

Pros

• Offers comprehensive client acquisition features
• Intuitive design
  
  

Cons

• Users complain of a lack of user-friendliness
• Can be expensive
• Advanced marketing tools need more expensive plans
  
  

Pricing

Plans range from $85/mo to $499/mo for all features.

4.4 out of 5 on Capterra

10. Buildertrend – Good all-rounder

Key features

Buildertrend is tailored for a wide range of construction endeavors, from home renovations to commercial contracting. It offers many features you’ll need in a job tracking software, such as: 

• Schedule
• Daily logs
• To dos
• Time clock 

On top of that, it offers client acquisition features - such as ‘Lead Management’ and ‘Proposals’. Making it a good allrounder for tasks of varying sizes. 

Who it’s best for

Contractors of varying sizes, managing a wide range of jobs, from residential to commercial renovations.

Pros

• Offers client acquisition features
  
  

Cons

• Less intuitive than the rest (you can hire a Buildertrend professional for $100 to help you set up the software)
• Can be expensive
• No free trial
  
  

Pricing

Buildertrend’s pricing ranges from $199 to $799 per month.

4.2 out of 5 on G2

11. Bonus: Excel Spreadsheets - Good for affordability

Key features

Excel is the standard alternative to professional job tracking software. Excel is known for its: 

• Generality: Tracking finances, planning, and data visualization - you can do a lot in Excel if you know how to do it. 
• Affordability: It’s part of Office 365, which is standard on most office computers. 
• Long-standing reputation: Excel was released in 1987 by Microsoft. 

Excel offers systematic data organization and visualization tools, as well as rudimentary collaboration features (in One Drive). 

The generality of Excel however comes at a cost: 

• Not in real-time or automated - you need to insert data manually and consistently keep everything up to date which requires a lot of your time.
• Users complain of low user friendliness and a steep learning curve for its advanced features (such as data visualization). 
• It isn’t optimized for mobile - so you can’t be out in the field and effectively track your jobs (which users describe as an essential feature), because…

… Excel isn’t specialized for the construction industry. 

To have a functioning construction job tracking software in Excel, you would either:

• Need to build it yourself, which would require a lot of time and effort due to the complexity of integrating various features like task or multi-task management.
• Would need to outsource it to an expert, which might be costly since it's an extensive job. 

Additionally, you would need ongoing support if you'd like to update some aspects of it with time, such as incorporating new features, adjusting to changing task needs, or fixing potential bugs that arise (they always do).

Who it’s best for

Individuals or small businesses seeking affordable, highly customizable, but manual job tracking.

Pros

• Very affordable
• Long-standing reputation
  
  

Cons

• Users complain of lower user friendliness
• Users complain of a steep learning curve for its advanced features (such as data visualization). 
• Not tailored for the construction industry
• Not optimized for mobile
  
  

Pricing

Excel costs $159.99 for one license and computer. Or you can get the entire Microsoft 365 kit for $6.99/mo. The costs of building a construction job tracker inside Excel are not included.

Construction job tracking software vs. Construction job tracker Excel

The decision whether or not to go for construction job tracking software - or use Excel - boils down to this: How much do you value your time? 

• Excel is a good solution for job owners who don’t mind the time and effort of constantly maintaining and updating Excel sheets manually. 
• Construction task tracking software is for job owners who want to spend less time on admin tasks with automation - and more time on making the business grow. Because Buildbite updates data automatically in real-time, while Excel doesn’t. 

The most affordable construction job tracking software, Buildbite, offers a free trial - and starts at $85/mo if paid annually. It also has been proven to free up to 2.5 hours of a job manager’s time.

To put this in context, this is 2.5 hours saved for the cost of less than $2.50 per day. Construction project tracking software is the clear winner if you value your time more than $1 per hour - which you do!

 

How to choose the right construction job tracking software

Step 1: Assess your specific tracking needs

Start by identifying the bottlenecks in your current process. Are you still relying on manual data entry? Missing updates on job progress from the field? Struggling with inaccurate forecasts? For example, if frequent delays stem from unclear communication, prioritize a tool that offers real-time task updates and in-app messaging.

Next, pinpoint exactly what you need to track. Labour hours? Equipment utilization? Task-specific KPIs like schedule adherence? Be specific. If your field crew spends hours texting updates, a mobile-friendly app with GPS time tracking could save dozens of hours monthly.

Finally, consider who will use the software. Field crews need intuitive mobile apps that work offline, while office teams might prioritize integrations with accounting software. A tool like Buildbite, designed for non-tech users, ensures even reluctant adopters can input data effortlessly.

Take action: List your top 3 tracking bottlenecks. Then, try Buildbite’s 14-day free trial to see how it addresses them.

Step 2: Define your budget

Construction software pricing varies widely. Some tools, which cost a few dollars per user per month, often lack advanced tracking, while enterprise solutions like Procore can exceed hundreds of dollars per user per month. For small to medium-sized businesses, mid-tier options like Buildbite strike a balance between cost and functionality.

Check for:
Hidden fees: Does pricing accurately reflect the actual costs of the software? Does it include support, training, or hidden fees?

Per-user vs. flat rates: Will seasonal workers or an extra user per month spike costs? Or does it cover unlimited users?

ROI: A $100/month tool that reduces overtime by 10% could save thousands annually.

Step 3: Prioritise features based on your assessment

Refer back to your needs assessment. Critical features might include:

• Real-time field updates (e.g., GPS equipment tracking).
• Customizable reports to identify bottlenecks, such as recurring delays.
• Integrations with accounting software or scheduling tools to automate data flow.
  
  

Step 4: Research and shortlist vendors

Use sites like Capterra or G2, read verified customer reviews, and talk to peers in the industry. Prioritize:

• Construction-focused tools: Avoid generic task management apps that don’t support site-based workflows.
• Transparent pricing: Look for clear info on costs, features, and support.
• Feedback on tracking accuracy and ease of use.
  
  

Step 5: Request demos and ask the right questions

When sitting in on demos, focus your questions on tracking functionality:

• “How does your platform track per cent-complete progress vs. plan?”
• “Can crews log hours or upload photos offline? How fast does it sync?”
• “What reports can I generate for labor efficiency or job scheduling delays?”
• “Does it integrate with accounting tools like QuickBooks?”

For instance Procore offers deeper BIM coordination which can be useful for jobs that require detailed planning of complex designs before construction.

Step 6: Consider Scalability and Support

Will the software grow with your business? A startup might prioritize affordability now, but if you plan to double your jobs in two years, ensure the tool can handle the increased data and if possible, unlimited users.

Also, evaluate support:

• Training: Does the vendor offer onsite workshops or self-paced tutorials?
• Customer service: Is support available 24/7 during critical phases?
  
  

Tips for Successful Implementation & Team Adoption

Start with a pilot job: Test the software on a single site to identify and resolve any issues.

Invest in training: Combine hands-on workshops and guides for office staff, specialty contractors, and on-site workers.

Appoint a “software champion”: Someone on-site who encourages use and handles quick questions.

Communicate benefits: Explain how the tool reduces repetitive tasks (e.g., automating timesheets).

Set clear processes: Define who logs data, when, and how. E.g., crews log hours daily via the mobile app.

Review and adapt: Hold monthly feedback sessions to gather feedback and improve how the tool is used.

Conclusion

The right construction job management solution is a strategic asset to your team. When chosen wisely, it helps you reduce delays, cut costs, and gain the visibility you need to stay in control of every job.

Buildbite offers a powerful yet accessible option for small to medium-sized teams who want lean, effective tracking without the complexity of enterprise systems. Try it free for 14 days and experience job tracking built for the field.

FAQs