Property management software built for multi-property coordination
Coordinating maintenance across multiple properties means juggling tenant requests, subcontractor schedules, and work documentation all at once — usually across text threads and spreadsheets. Buildbite gives property managers one platform to assign jobs, track what gets done, and keep every tenant and contractor informed without the constant back-and-forth.
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Key Features
Manage every property, contractor, and tenant request without switching tools
Assign maintenance jobs across every property without losing track
Log every maintenance request as a task, assign it to the right contractor, and attach instructions, photos, and deadlines before work begins. When multiple properties have open jobs running simultaneously, a live dashboard shows exactly what's in progress, what's pending, and what's overdue — so nothing slips through because it got buried in someone's inbox.
Keep tenants informed and contractors coordinated from one place
Each job gets its own dedicated chat with only the relevant parties — tenants, contractors, and property managers — keeping conversations organised and contextual. When maintenance causes disruptions, notify affected tenants instantly through the app instead of sending individual messages. Contractors get job details, site access instructions, and scope changes in the same thread where the work is tracked.
Prove every maintenance job was completed, correctly and on time
Contractors photograph completed work directly within each task, with GPS coordinates and timestamps applied automatically. When a tenant disputes whether a repair was done or done properly, the photo record is already there — date-stamped, location-verified, and tied to the original job request. No more reconstructing timelines from memory or chasing contractors for evidence after the fact.
Track what contractors bill you against the hours they actually worked
Contractors clock in and out per task with GPS-verified time tracking, giving you an accurate record of hours worked by job and by property. Set budget thresholds per maintenance job and receive alerts before costs exceed the limit, so overspends get flagged while there's still time to act. Over time, the data shows which contractors run over consistently and which deliver on budget.
Client reviews
Why property managers trust Buildbite
At Trähus we not only renovate homes, with Buildbite we build great customer relationships and have increased our billing rate to 95%.
Thomas Noreila
- Construction OwnerWe chose to use Buildbite as the tool to help us improve customer relationships and retention, and we have never looked back.
Oliver
- ElectricianCommunication between customers, workers, subcontractors, and project management has never been easier. Buildbite is so easy to use and we’ve never got this much documentation before.
Eddie Johansson
- TIMABThis app has allowed us to consolidate all our onsite job management tools into one. I love how easy it is to use and it’s great that they’re releasing new features all the time.
Josef
- HusvardenBuildbite cut our admin time in half and keeps our field and office perfectly in sync. It's truly transformed how we run our jobs.
Markus Pau
- CEOKeeps all the parties in the loop and eases their minds about progress.
Amy
- Field ManagerExplore more ways Buildbite delivers value
Task management
See how it worksTime tracking
See how it worksJob documentation
See how it worksReal-time field data
See how it worksReal-time multimedia communication
See how it worksChange request management
See how it works
No more lost maintenance requests, unverified repairs, or uninformed tenants.
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Frequently asked questions
What is specialty contractor software?
Specialty contractor software is a field management tool built for trade contractors — HVAC, plumbing, electrical, landscaping, and other niche trades — who need to track time, document completed work, and coordinate with GCs and clients across multiple active jobs. Buildbite is specialty contractor software that ties all of that into one mobile app, so nothing gets lost between the field and the invoice.
What should I look for in specialty contractor software?
The most important things to look for in specialty contractor software are task-level time tracking, GPS-verified photo documentation, and client communication that doesn't rely on WhatsApp. Buildbite covers all three, with budget alerts that flag cost overruns before a job closes and a free client portal that keeps homeowners and GCs informed without extra calls.
How does specialty contractor software help with billing disputes?
Most billing disputes in trade work come down to missing proof — no record of when work was done, no documentation of extras, no client sign-off. Specialty contractor software like Buildbite solves this by logging every hour against a specific task, requiring GPS-stamped photos on completion, and capturing digital client approvals before work begins. When a dispute arises, the full audit trail is already there.
Can I invite subcontractors and clients?
Absolutely! You can invite and manage external users easily.
How does billing work?
Billing is monthly or yearly with transparent pricing and invoices.
Is there a free trial?
Yes, we offer a 14 Days free so you can explore before committing.
Is Buildbite hard to set up?
No, it's very simple and requires no technical setup.
Does it work on both mobile and desktop?
Yes, Buildbite is fully responsive and optimized for all devices.